1. The Committee shall meet as often as the business of U.D.S.C. may require.

2. At every meeting of the Committee, six members shall constitute a quorum.

3. All meetings shall be convened by the Honorary Secretary and at least seven days’ notice shall be given of the date, time and place of the meeting.

4. The Chairman shall chair all the meetings or in his absence, the Vice-Chairman shall deputise. If both are absent, the meeting shall be adjourned.

5. Any business transacted by the Executive Committee, can only be rescinded by the quorum of six of the Committee, and then only on a Notice of Motion handed in at a subsequent meeting.

6. Any member who comes late for the meeting or is absent, shall apologise to the Chairman and, if possible, gives an explanation. Any member shall notify the Honorary Secretary if he/she cannot attend the meeting or expects to be late.

7. If any member does not attend three consecutive meetings of the Committee, the appointment of that member shall be recommended for termination. The Chairman shall write to the person in question for an explanation of the latter’s missing three meetings.

8. No business shall be transacted other than that specified on the agenda.

9. Minutes of the proceedings of all meetings of the Committee shall be taken and written into the Minute Book by the Secretary and shall be signed by the Chairman following the meeting.

10. A written copy of every notice of motion for consideration signed by the person or persons, submitting them, shall be sent to the Chairman not less than seven days before the date of the meeting at which it shall be considered and all such notices shall be circulated on the agenda.

11. A motion which appear on the agenda shall be proposed by the member of members in whose name it stands, and unless so proposed and seconded, it shall be dropped.

12. Any proposed amendment of a notice of motion shall, when formally proposed and seconded, be dealt with before the motion to which it refers. The amendment, affirmed, becomes a motion and shall be dealt with accordingly.

13. Save with the permission of the Chairman, the proposer of any motion or resolution shall not speak for more than five minutes. Members may speak only once on each motion and at a duration to be determined at the discretion of the Chairman.

14. The Chairman shall be the sole adjudicator of any question and his interpretation of the Standing Orders shall be final. He may call any member to order for irrelevance or any other breach of order.

The Chairman shall have authority to deal with matter not covered by the Standing Orders.

15. Any Standing Order may at any time with the assent of not less than a quorum of the members present at the meeting, be suspended for the purpose of any specific business other than before the Committee and defined in the motion, proposing suspension.

16. Every matter put before the Committee shall, if not determined unanimously, be decided by a majority of the members present and voting.

17. In the equality of votes on any question arising, the Chairman shall have the casting vote.

18. Voting shall be made by a show of hands.

19. Those Standing Orders shall remain in force until altered, amended or repealed on notice of motion duly given and consented to by not less than a quorum of the members of the Committee.

20. Each and every member of the Executive Committee shall be bound to secrecy on all proceedings of the Committee meetings. Except for decisions passed at the meeting, no disclosure of any opinions expressed, whether personal or otherwise, any statements made, any confidential financial matters disclosed and voting proceedings shall be allowed.

Should there be a breach of the Standing Orders, the person or persons in question shall be called to account by the Chairman at his discretion.